Answers to Frequently Asked Questions
Co-op students offer you a low-risk, cost-effective way to complete special projects, fill short-term positions and try out potential permanent hires:
- Co-op students are pre-selected based on their academic excellence and personal strengths, and they quickly become productive, highly motivated workers
- Co-op students are available for 4 or 8 month work terms and bring current skills and knowledge from their academic programs to the workplace
- Employers have the opportunity to train potential permanent employees to their specifications
- Employers become co-educators with UBC, helping to shape tomorrow’s leaders
- Because co-op students are selected based on their academic excellence and interpersonal skills, this program gives employers access to energetic, capable, and highly motivated students.
- Co-op students can fill short-term vacancies, complete duties regular staff have not had time for, undertake special projects, or ease staffing demands during peak periods.
- Co-op students also provide a cost-effective way for employers to evaluate future permanent employees.
The Co-op office offers full-range recruitment services at no cost, including:
- Assisting with drafting job descriptions
- Advice on determining salary levels
- Emailing you a package of all applications that are a match for your posting
- Advice on the hiring process
- Monitoring student success during the co-op term
- Advice on accessing UBC students for permanent positions
In order for a potential job opportunity to be considered as a Co-op work placement, the position must meet the following program requirements:
- Minimum of 455 hours in duration (35-40 hour work week), full-time, over a 4 month period, OR minimum of 900 hours over a 8 month period, starting in January, May, or September
- An appropriate level of pay based on level of responsibility and experience that meets Canadian Employment Standards and specific industry rates.
- Offer a challenging work environment where the student has ownership of tasks or projects and makes decisions
- Student plays a key role in meeting the goals and objectives of the organization
- Employer/Supervisor views the job as a learning opportunity for the student and agrees to participate in the Co-op Learning Framework.
- Position must be supervised, with opportunities for feedback on the student’s performance
- Discuss any concerns about student performance with the Co-op Office in a timely fashion
- Position must be reviewed & approved by the Co-op Office BEFORE the student accepts a job offer
- Employer must submit a detailed job description to the Co-op office that clearly outlines the duties, responsibilities, qualifications, and expectations of the position (please see Job Description Form in the following pages)
If you have any questions, please contact us for clarification.
- Employers set the wages they will pay students–wages should reflect the going market rates for the work the student is doing.
- Some employers offer additional salary benefits such as relocation or tuition incentives in order to attract applicants to their position.
- The Co-op Office can give you information about typical salary ranges for specific jobs and levels of experience. Contact us at 604.822.1529 or firstname.lastname@example.org.
There are two ways:
- Online: Post your job on https://arts-ubc-csm.symplicity.com/employers/index.php
- E-mail: Send your job description to email@example.com, along with the date you would like to receive applications by.
If you’d like help drafting your job description, contact us and we’d be happy to help.
- Begin by sending a job description to the co-op office. See above for details.
- We forward you resumes of interested, qualified students electronically.
- You shortlist candidates, and we arrange interviews with the students according to your availability.
- Following interviews, you contact us with your choice and we make the offer to the student.
- Arts Co-op Students are available starting in January, May, and September each year.
- To hire a student, post your position with us one term in advance of the start date. For instance, if the work term is in the Winter (Jan-Apr), then you would start posting jobs in the Fall (Sep-Dec).
- Posting early in the term is ideal, as you get access to the biggest pool of available candidates.
|Work Term||Post Jobs|
|Winter (Jan – Apr)||Fall (Sep – Dec)|
|Summer (May – Aug)||Winter (Jan – Apr)|
|Fall (Sep – Dec)||Summer (May – Aug)|
Yes. We hope that the person chosen to be the students’ supervisor is keen to act in a mentoring capacity.
Refer to the Employer Quick Reference Guide for details on supervising and working with your co-op student.
During the work term, students will be expected to identify learning objectives that will help in their work term learning and future career development. The student should speak to their supervisor about their learning and we encourage the supervisor to offer consistent guidance, support, and feedback on these objectives throughout the term.
At the mid-point of the work placement, a Co-op Coordinator will conduct an in-person site visit meeting between the student and the supervisor. The Co-op Coordinator will facilitate this meeting as a way to bridge the students learning with their work term performance.
The student will also have to submit assignments to the Co-op office during the work term. The supervisor may need to review the documentation for confidentiality. In addition, the student and employer will need to provide written evaluation and verbal feedback at the end of the work term.