Learn how to hire a co-op student and the requirements needed to complete a work term.
Co-op Work Term Requirements
To a qualify as a co-op work term, the position you’re hiring for must be:
- At least 420 hours in length, or 12 weeks at 35 hours per week
- Full-time work
- Part-time hours can be accommodated. Please contact us to learn how.
- Paid an appropriate salary for the industry and level of responsibility
- Supervised by a professional who is keen to mentor a student
- Challenging and provides the student with career-related tasks
- Hired as an employee rather than an independent contractor
Hiring and working with a co-op student follows these three stages.
Co-op students are available for four or eight-month paid work terms beginning in September, January, and May each year. We start posting jobs four months before the planned start date.
During the first month, your co-op student will need to set learning objectives for the work term. We encourage you to establish these together in order to set realistic and challenging goals.
About mid-way through the term, we will schedule a site visit with you and the student in order to discuss the student’s learning, progress, and performance thus far.
Our goal is to make sure the work term is a mutually beneficial experience for both you and your student.
Throughout the term your student will submit several co-op assignments back to the Arts Co-op Office. These are designed to help them reflect on their learning and develop their professional network. It's up to the student to discuss and share copies of these assignments with you to ensure nothing confidential is submitted.
At the end of each four-month term we ask that the student and the supervisor complete online evaluations.
Our undergraduate and graduate students come from a variety of academic disciplines at the most diverse Faculty at UBC.
It only takes a few steps to hire a co-op student.
1. Post a Job
Sign into Symplicity, our recruitment portal, to create and post your co-op position.
If you’d like support with posting your position, please email your job description to firstname.lastname@example.org.
Tip: To attract the right candidates, include plenty of detail about your organization, job responsibilities, and skills required.
2. Review Applications
We’ll email you a package of shortlisted applicants for you to review.
3. Interview students
You can reach out to students directly to schedule interviews, making sure to also let us know which students you’ve shortlisted. If you need additional support, we can also help arrange these interviews on your behalf.
4. Make and Offer
Select a candidate and we’ll assist with making the offer.