Answers to Frequently Asked Questions

1. Get Work Done

Co-op students offer a low-risk, cost-effective way to complete special projects and support peak work periods. Students are available year-round for 4 or 8 month work terms.

2. Access Pre-Screened Candidates

We pre-screen candidates, so you have access to consistently high quality applications. We prepare our students for workplace success with the most rigorous selection process and intensive pre-employment training of any co-op program in BC.

3. Recruit with Ease

We work with you on your hiring timelines, not ours. Our process is flexible, allowing you to set your own deadlines for applications and offers. We can adapt to match your timelines throughout the recruitment process, even if they come from other schools with a ranking system.

4. Feed Your Talent Pipeline

Working with co-op students on a short-term basis is a low-risk way to find star employees to hire after graduation. You can assess students’ skill sets and test for cultural fit throughout the co-op term; it’s almost like a 4 or 8 month interview.

5. Tap Into Our Services & Support

We support your recruitment process by promoting your jobs, coordinating interview schedules, and providing on-campus interview rooms if needed – all at no cost. Once students are on their work terms, we also support their success in the workplace through guidance and midterm site visits.

We offer full-range recruitment services at no cost, including:

  • Assisting with drafting job descriptions
  • Advice on determining salary levels
  • Emailing you a package of all applications that are a match for your posting
  • Advice on the hiring process
  • Monitoring student success during the co-op term
  • Advice on accessing UBC students for permanent positions

A position must meet the following requirements:

  • Hours – Full-time, minimum of 420 hours over 4 months or 840 hours over 8 months
  • Pay – Wage or salary that meets Canadian Employment Standards and is appropriate for level of responsibility, experience, and industry-specific rates
  • Start Dates – Positions should start in January, May, or September
  • Work – Challenging responsibility that offers student ownership of tasks or projects and allows them to play key role in meeting organizational goals and objectives
  • Supervision – Supervisor provides feedback on student’s performance
  • Co-operative Education Framework – Supervisor engages in the student’s learning, including reviewing learning objectives, participating in a site visit, and completing an online evaluation

If you have any questions, please contact us for clarification.

  • Employers set the wages, which should be competitive for the work the student is doing.
  • Some employers offer additional benefits, such as relocation or tuition incentives in order to attract applicants.
  • We can advise you on typical salary ranges for specific jobs and levels of experience. Contact us at 604.822.1529 or arts.co-op@ubc.ca.

There are two ways:

  1. Online: Post your job through our online recruitment tool.
  2. E-mail: Send your job description to arts.co-op@ubc.ca, along with the date you would like to receive applications by.

If you’d like help drafting your job description, contact us and we’d be happy to help.

  1. Go online to create and post your co-op position. If you need help getting started, fill out our job description form and email it to arts.co-op@ubc.ca.
  2. We'll email you a package of applications for your position.
  3. Shortlist candidates and we'll coordinate your interview schedule with the students you select.
  4. Select a candidate and we'll assist with making the offer.

  • Students are available starting in January, May, and September each year.
  • Hiring begins up to 4 months before the start date.
  • Posting early gets you access to the biggest pool of available candidates.

Yes. We hope that the student's supervisor is keen to act in a mentoring capacity.

Refer to the Supervisor Reference Guide for details on supervising and working with your co-op student.

  • During the work term - Students will identify learning objectives that will help in their work term learning and future career development. The student should review this with the supervisor, who will ideally offer guidance, support, and feedback on these objectives throughout the term.
  • Halfway through the term - A Co-op Coordinator will conduct site visit (in person or by phone) with the student and the supervisor. The site visit is a way for the Co-op Coordinator to bridge the student's learning with their work term performance.
  • Throughout the term - The student will submit assignments to the Co-op office, which the supervisor may need to review for confidentiality.
  • At the end of the term - The student and employer will complete online evaluations and optionally conduct an exit interview.

Co-op students should be hired as temporary, full-time employees in an organization, given that they work on a 4 or 8-month contract. You don’t have to offer students the full benefits package that you may offer other permanent staff, as long as your compensation and other practices meet the employment standards in your jurisdiction, such as the Employment Standards Act in BC.

The term “contractor” is sometimes loosely used by employers when they describe co-op students’ employment status, to distinguish them from permanent, full-time staff. This is not an accurate term to use, but it’s not a significant issue if you treat co-op students as “employees,” meaning that co-op students are covered by your employment insurance (such as WorkSafeBC), you make relevant tax deductions from their payroll, and that your employment practice with them is in compliance with employment standards in your jurisdiction.

If you have questions, please reach out to RJ Jose, Arts Co-op's Manager, Business Development.